WORK WITH THE STARWOOD EQUINE TEAM!

We are Currently Accepting Applications for

Administrative Assistant- Peninsula or East Bay Office
Veterinary Assistant/Technician - East Bay Team

Please specify which position you are submitting an application for. ​

Administrative Assistant Position

Our growing veterinary practice needs a reliable, organized administrative assistant to manage the day-to-day administrative aspects of running the business. The successful applicant will have a positive attitude, a desire to work as efficiently as possible, and excellent client communication skills (predominantly by phone and email). If you have worked in a fast-paced office in the past and you enjoy establishing your own organizational systems, we’re excited to talk with you. We’re looking for someone who can operate effectively with little or no supervision.  Most importantly, we want a compassionate individual who will care for our clients as much as we care for their horses!
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Responsibilities
  • Answer two-line phone system
  • Maintain filing and storage systems in the office
  • Schedule appointments for four doctors and one RVT.
  • Maintain supply inventory
  • Retrieve documents and files when requested
  • Read and route incoming email and process outgoing email
  • Create, edit, and update spreadsheets
  • Manage Electronic Medical Record System

Qualifications and Skills Required
  • 1+ years experience in administrative work
  • 2+ years customer service experience
  • Mastery of mobile and cloud-based technology
  • Positive and Motivated Personality​

Veterinary Assistant/Technician Position

In the field, employees will assist the veterinarian with procedures as needed and assist with daily maintenance of vehicle inventory. Employees are expected to maintain a professional communication style with both clients and veterinarians while at appointments. Field assistants must be capable of a large amount of physical activity as they will be physically active during examinations and when moving diagnostic equipment. 

Essential Functions the employee must be able to:
  • Frequently crouch in order to take radiographs, scrub wounds, and prepare for sterile procedures.
  • Assist doctors in maintaining supply stock on all vehicles. 
  • Remain in a stationary position 50% of the time during the drive between appointments, writing medical records, emailing clients, etc.
  • Work in all weather conditions.
  • Lunge a horse at the walk, trot, and canter. 
  • Frequently move up to 50lbs by moving diagnostic equipment (radiograph machine, gastroscopy unit, etc.) and manipulating horses (sedated horse head, legs, etc.)​
  • Confirm all necessary equipment and supplies for the day are packed on the truck. 
  • Provide service by maintaining superior cleanliness throughout the appointment and clean the work area prior to leaving a barn. 
  • Ensure all equipment is returned to the vehicle before leaving each appointment. 
  • Keep doctors on task and focused.
  • Maintain a positive attitude. 
  • Maintain communication with office and other staff members throughout the day.
  • Keep detailed notes for future appointments, callbacks, and projects.
  • Assist with office work as needed.
  • Update status of appointments in EzyVet, so the office is up to date in case of emergencies. 
*Registered Veterinary Employees are legally allowed to perform services individually under veterinary supervision. 
** Registered Veterinary Assistants are legally allowed to perform services under direct veterinary supervision. ​
Education requirements: RVT license (desired but not required), high school diploma, horse experience
Job Training: Please note that training will be conducted on-site with our Woodside team. 
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