Employment

ADMINISTRATIVE ASSISTANT OPPORTUNITY

Full-Time Position

Woodside Office

We Are Accepting Resumes, but Delaying the Hiring Process During the SIP response for COVID-19.

Our growing veterinary practice needs a reliable, organized Office Assistant to aid in managing the day-to-day administrative aspects of running the business. The successful applicant will be able to develop an open line of communication with clients, veterinarians, veterinary technicians/assistants and vendors. We’re looking for someone who can operate effectively with little or no supervision. Most importantly, we want a compassionate individual who will care for our clients as much as we care for their horses!

Essential Functions the employee must be able to perform:

Exchange accurate information with veterinarians, veterinary technicians/assistants, and clients.
Frequently answer client inquiries regarding scheduling appointments, medication dosage, and billing, etc.
Problem solves and practice time management to promote productivity when problems arise.
Maintain cleanliness of the office, work vehicles, and equipment.
Complete individual projects in a timely fashion.
Answer emails and voicemail in a timely fashion.

Maintain contact with the field team throughout the day.
Prepare all required supplies for the next day’s appointments.
Multitask and at times work in a quick-paced environment
Take initiative on tasks and projects to ensure there are no further actions necessary in order to complete a task
Relay messages from clients/outside veterinarians to Starwood veterinarians in a timely matter
Ask questions/ask for help when necessary

Education Requirements: high school diploma, horse experience preferred, previous office experience is a plus but not required - willing to train the right candidate
Skill Requirements: Excel, Word, Cloud-Based Record Systems
Additional Requirements: Reliable transportation to the office, Professional attire in case of client interaction