ADMINISTRATIVE ASSISTANT OPPORTUNITY

Full-Time Position 

Woodside Office

We Are Accepting Resumes, but Delaying the Hiring Process During the SIP response for COVID-19.

Our growing veterinary practice needs a reliable, organized Office Assistant to aid in managing the day-to-day administrative aspects of running the business. The successful applicant will be able to develop an open line of communication with clients, veterinarians, veterinary technicians/assistants and vendors. We’re looking for someone who can operate effectively with little or no supervision.  Most importantly, we want a compassionate individual who will care for our clients as much as we care for their horses!

Essential Functions the employee must be able to perform:
  • Exchange accurate information with veterinarians, veterinary technicians/assistants, and clients.
  • Frequently answer client inquiries regarding scheduling appointments, medication dosage, and billing, etc.
  • Problem solves and practice time management to promote productivity when problems arise.
  • Maintain cleanliness of the office, work vehicles, and equipment. 
  • Complete individual projects in a timely fashion. 
  • Answer emails and voicemail in a timely fashion. 
  • Maintain contact with the field team throughout the day. 
  • Prepare all required supplies for the next day’s appointments. 
  • Multitask and at times work in a quick-paced environment
  • Take initiative on tasks and projects to ensure there are no further actions necessary in order to complete a task 
  • Relay messages from clients/outside veterinarians to Starwood veterinarians in a timely matter
  • Ask questions/ask for help when necessary
Education Requirements: high school diploma, horse experience preferred, previous office experience is a plus but not required - willing to train the right candidate
Skill Requirements: Excel, Word, Cloud-Based Record Systems
Additional Requirements: Reliable transportation to the office, Professional attire in case of client interaction